PROVEN is growing our workplace strategy, space planning, and relocation work. We are looking for an occupancy planning leader who loves connecting the dots between people, space, and business needs, then turning that into clear plans, clean drawings, and smooth moves.

This is a hands-on, client-facing role for someone who can lead planning efforts, manage multiple stakeholders, and confidently present recommendations to leadership.

What you will do

Occupancy planning + workplace strategy

• Lead space planning and occupancy planning efforts across one or more client portfolios, balancing strategic planning with daily execution.
• Develop planning scenarios, adjacency strategies, and real estate/space utilization recommendations using qualitative + quantitative inputs.
• Track, report, and maintain space allocations, headcount, and seating plans using CAFM and planning tools (Serraview, Archibus, or similar).

Relocation strategy + move coordination

• Create and review relocation strategies (single-site through large multi-site initiatives) and partner with move management, IT, vendors, and internal teams to execute.
• Act as the primary point of coordination between end users and service groups (IT, PC support, movers, installers, building ops).

CAD + documentation

• Maintain accurate as-builts, test fits, and space allocation drawings in AutoCAD (and/or Revit), and keep planning documentation client-ready.
• Support standards for drawing quality, naming conventions, and CAFM readiness (including large-scale drawing uploads and space database management).

Project leadership

• Own scope, schedule, and budget elements for planning and small construction/restack projects.
• Lead meetings, drive decisions, and present complex recommendations to client leadership in a clear, confident way.
• Manage vendors for on-site work, coordinate pricing, and support purchasing workflows as needed.
• Furniture + inventory
• Support furniture standards, manage inventory visibility, and develop specs/packs that align to real constraints (budget, availability, reuse).

What success looks like (first 90–180 days)

• Clients trust you as the steady, organized “quarterback” for occupancy planning and restacks.
• Space data is accurate, drawings are clean, and planning scenarios are easy to understand and act on.
• Relocations run smoothly because stakeholders stay aligned and risks are handled early.

Required experience and strengths

• 5+ years in occupancy planning, workplace strategy, facilities planning, interiors project delivery, or portfolio space management.
• Strong AutoCAD skills (test fits, as-builts, space allocation drawings).
• Proven ability to build and present planning recommendations for business leaders.
• Strong project organization: juggling deadlines, budgets, vendors, and details without dropping the ball.

Nice to have

• Background in corporate real estate (CRE), defense/secure environments, or multi-site portfolios.
• SketchUp, Bluebeam, CAD, Microsoft Project.
• PMP (completed or in progress).

Who you will love working with

This role is for someone who:

• Likes fast-moving work and still keeps things calm and buttoned up.
• Communicates well with everyone: executives, end users, vendors, and internal teams.
• Can zoom out (strategy) and zoom in (details) in the same day.

Comp & Benefits

Based on experience and qualifications.

Bonus/Additional Compensation: Performance bonus potential (based on role and results).

Benefits:

• Medical, dental, and vision insurance (effective after 60 days, then coverage begins the first of the month following eligibility)
• 401(k) retirement plan with employer match up to 3%
• 120 hours PTO annually (15 days)
• 11 paid holidays
• Life insurance and short-term/long-term disability
• Professional development support (training, certifications, and/or conferences)
• Company-provided laptop/technology support as required for the role
• Mileage reimbursement for approved travel (if applicable)

Work Location: On-site at a government facility in the DC area with the willingness to travel (this position is not remote).

Schedule: Standard business hours most weeks; however, this role may require alternate working hours and occasional weekends during peak move/relocation periods to support critical milestones and on-site execution.

Security/Access: Ability to meet government facility access requirements (background screening required).

Job Type: Full-time

Pay: From $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• How many people or how much square footage have you managed in a relocation project?
• Have you ever managed projects with sensitive environments (labs, cleanrooms, or secure spaces)? How did you handle the requirements?
• Describe your approach to managing multiple vendors (movers, furniture providers, contractors). How do you keep accountability?

Education:

• Bachelor's (Required)

Work Location: In person