About Vital Study Skills

Vital Study Skills is a forward-thinking educational organisation dedicated to empowering students to achieve their full academic potential. We provide expert guidance and resources to help learners develop effective study habits, critical thinking, and time-management skills. Our team is passionate about education and committed to fostering a supportive and successful learning environment. We are now seeking a dedicated and organised individual to join our growing remote team.

Job Overview

We are looking for a highly motivated and detail-oriented Remote Administrative Coordinator to join our team on a full-time / Part-time basis. The successful candidate will be the organisational backbone of our operations, ensuring the smooth and efficient running of our daily activities. You will play a crucial role in supporting our team of educators and management, coordinating schedules, and acting as a central point of communication. The ideal candidate is a proactive problem-solver with exceptional communication skills and a talent for managing multiple priorities in a remote work environment.

Key Responsibilities

Manage and coordinate digital calendars, scheduling appointments, virtual meetings, and tutoring sessions for staff and clients.

Act as the first point of contact for enquiries, handling correspondence via email and other digital channels in a professional and timely manner.

Maintain and organise company documents, including client records, course materials, and internal files, ensuring accuracy and confidentiality.

Provide comprehensive administrative support to the management team, including preparing reports, presentations, and other documents as required.

Assist with the onboarding process for new clients, ensuring they have all the necessary information and a positive initial experience.

Support basic financial administration tasks, such as tracking expenses or preparing invoices.

Help to streamline and improve administrative processes to enhance organisational efficiency.

Qualifications and Skills

Proven experience in an administrative, coordinator, or office management role.

Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.

Excellent written and verbal communication skills with a high level of professionalism.

Full proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.

Experience using virtual collaboration tools such as Zoom or Microsoft Teams.

A self-starter with the ability to work independently and take initiative in a remote setting.

Meticulous attention to detail and a commitment to high-quality work.

Previous experience working within the education or ed-tech sector is desirable but not essential.

Benefits

A competitive salary package.

The flexibility of a fully remote working arrangement.

A comprehensive company pension scheme.

Opportunities for continuous professional development and training.

A collaborative, supportive, and friendly team culture.

The opportunity to make a meaningful impact on students' educational journeys.