JOB DESCRIPTION

Job Title: Intern Program Assistant

Reports to: Intern Engagement and Team Support Coordinator

Classification: Hourly Full-Time (Non-Exempt)

Background

AIMS is a non-profit organization that supports playful, imaginative, creative, human-centered, and socially-informed approaches to teaching and learning mathematics and science, and policies and practices that are culturally-relevant and transformative for our Central Valley. With over 30 years of experience in PK-12 STEAM education, AIMS helps educators design rich and engaging learning environments, provides resources to communities and families, and bridges research and practice with community events and research fellowships.

Position Summary

The Intern Program Assistant works under the direction of the Intern Engagement and Team Support Coordinator to support AIMS internships, programs, and events. This role assists with intern schedules, assignments, and communication while supporting the planning and execution of educational, community, and organizational events. Using tools such as Monday.com and Google Workspace, the Assistant helps organize workflows, assists with materials, and helps ensure tasks are completed accurately and on time.

Duties & Responsibilities

The essential functions (i.e., the fundamental job duties of the position) are as follows:

Intern Program Support

• Assist with weekly intern schedules, assignments, and communications
• Support timesheet tracking, attendance records, schedule changes, and leave requests
• Assist coordinator with assigning and prioritizing intern tasks in collaboration with project and office management teams
• Support tracking of task completion and provide updates to coordinator
• Maintain accurate intern records and scheduling information
• Support intern onboarding, training logistics, and orientation activities as needed

Materials Management

• Support material usage related to educational programs, events, and internal operations
• Track project and materials workflows using Monday.com and other organizational tools to support task completion across intern teams
• Update workflows and dashboards as directed to prioritize intern tasks for efficiency; support intern teams to prioritize, store, distribute, and return event materials
• Direct questions to appropriate staff and assist with gathering information as needed

Events & Logistics Support

• Support event logistics, staffing, materials, and setup needs for educational programs and community events
• Assist with event registration, communication, scheduling, and participant support
• Help prepare intern assignments for events and special projects
• Support event setup, operation, and breakdown
• Track event supplies and ensure materials are prepared and available
• Assist with post-event follow-up and documentation

This job description is not intended to be all inclusive and the employee will also perform other reasonably related duties as assigned by Intern Engagement and Team Support Coordinator.

Skills and Qualifications

The following qualifications are required for this position:

• Associate's degree or equivalent combination of education and relevant work experience
• Strong attention to detail and the ability to carry out complex instructions accurately and efficiently
• Strong organizational, materials management, and inventory tracking skills
• Effective time management skills, including the ability to manage multiple priorities, projects, and deadlines simultaneously
• Strong verbal and written communication skills in the English language, including active listening, collaboration, asking clarifying questions, providing clear instructions, and giving and receiving constructive feedback
• Intermediate proficiency with computer applications, including Microsoft Word and Excel, Google Workspace (Drive, Docs, Sheets, Forms, and Calendar), and communication and project management tools such as Slack, Monday.com, and Zoom
• Strong interpersonal skills with the ability to interact professionally and positively with interns, staff, educators, families, and community partners
• Ability to work independently while also contributing effectively as part of a collaborative team
• Ability to adapt to changing priorities and support multiple projects in a fast-paced environment

Preferred Qualifications

• Demonstrated ability to work effectively with college students, interns, volunteers, or young professionals
• Experience coordinating, organizing, and preparing materials and supplies for educational programs, events, or projects, preferably in educational, nonprofit, youth-serving, or informal STEAM environments
• Experience supporting internships, volunteer programs, educational programs, or workforce development initiatives

Physical Requirements & Work Environment

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to stand, walk, sit, and use hands for clerical duties and keyboarding. The employee is occasionally required to reach with hands and arms, stoop, and kneel. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Sufficient hearing and visual acuity are required for telephone and in-person communication, computer work, and reading printed materials.

Work environment characteristics include:

• Indoor office and educational environments with light to moderate noise levels
• Occasional travel to meetings, programs, and events
• Occasional evening and weekend work to support events, trainings, and special programs

Equal Employment Opportunity & Accommodations

AIMS is an independent 501c3 and “at-will," equal employment opportunity employer. AIMS does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. If you need assistance or an accommodation due to a disability, please advise in writing of special needs at the time of application.

To apply, please include:

• Resume
• Cover Letter
• Three relevant references – Include name, relationship to applicant, and best way to contact

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Fresno, CA 93702 (Required)

Work Location: In person