• Support the program management team across commercial and defense programs by facilitating project setup, owning meeting notes, action item tracking, and follow-up communications so that nothing falls through the cracks.
• Coordinate purchasing and procurement activities, including submitting purchase requests, tracking order status, communicating with vendors, and managing shipping and receiving logistics.
• Maintain accurate inventory status of procured components to ensure assembly and integration activities are not blocked.
• Support updates to program schedules, plans, and documentation as directed, keeping information current and accessible to the broader team.
• Support contract data analysis and deliverable tracking, including monitoring milestone dates, contract line items, and reporting deadlines.
• Coordinate document release activities, including version control, routing for review and approval, and maintaining well-organized file structures.
• Plan and coordinate internal and external meetings and company events, including scheduling, logistics, and materials preparation.
• Assist with proposal activities such as document formatting and coordination of inputs across contributing team members.
• Develop light marketing and communications materials, including graphics and presentations, to support business development and customer engagement efforts.
• Support general office management tasks as directed, ensuring the team has what it needs to operate smoothly.
• Demonstrate integrity, professionalism, and discretion in all interactions with customers, partners, and team members, and ensure compliance with applicable laws, export controls, and company standards.

• 0–3 years of experience in project coordination, operations support, or a similar role; recent graduates and candidates with equivalent demonstrated experience are encouraged to apply
• Exceptionally organized with the ability to manage multiple tasks and deadlines simultaneously without losing attention to detail while often supporting multiple projects/programs.
• Clear and professional communicator across written and verbal mediums, with the ability to produce accurate meeting notes, status updates, and well-formatted documents.
• Proactive self-starter who takes ownership of responsibilities and follows through without requiring close direction
• Collaborative team player who finds purpose in enabling others to be more efficient and effective.
• Proficient in Microsoft Office Suite including SharePoint and Teams; ability to learn project management and ERP tools quickly.

Preferred Skills

• Bachelor’s Degree in a STEM, business, communications, or related field.
• Experience with project management or scheduling tools such as Microsoft Project, Smartsheet, or similar.
• Familiarity with graphic design tools such as Adobe Creative Suite, Canva, or equivalent.
• Experience with purchasing, procurement workflows, or vendor and shipping coordination.
• Prior exposure to defense, aerospace, robotics, or engineering-intensive industries.
• Experience supporting customer-facing activities, trade shows, or company events.