PROJECT COORDINATOR

Job Description:

Work in the Renewable, Solar, and Battery Storage Market. Our growing company is seeking a self-motivated, detail-oriented, and highly organized Project Operations Coordinator to support Company Project Managers and internal accounting operations. This role provides administrative and financial coordination support for large-scale, utility renewable energy construction projects across the United States.

This position supports invoicing, accounts receivable and payable coordination, vendor management, general operational administration, applicant tracking and recruiting.

Location:

Hybrid or Remote; travel required up to 25%

Pay:

DOE $28-$30 per hour (hourly, non-exempt)

Benefits:

This position may be eligible to participate in benefit plans currently offered by the Company provided that all eligibility criteria are met.

Reports to:

Company Project Managers

Preferred Background:

· Bachelor’s Degree in Construction Management, Engineering, Business, or Accounting/Finance

· Minimum of two (2) years of experience in a similar administrative, project coordination, recruiting or accounting support role

· Experience supporting remote teams and project-based operations

Required Skillsets:

· Proven efficiency through prior experience in a remote position

· Excellent attention to detail and accuracy

· Outgoing and professional communicator with the confidence to conduct candidate outreach, phone screenings, and relationship-building conversations with prospective candidates.

· High emotional intelligence (EQ) when working with diverse teams

· Strong organizational skills and ability to manage multiple priorities

· Self-motivated with the ability to work independently within established processes

· Ability to adapt to fluctuating workloads with a positive, solution-based attitude and result-oriented mindset

· Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams); familiarity with P6, Project, Paylocity, Indeed, LinkedIn, Procore, SAP Fieldglass, or Smartsheet is a plus

· Ability and willingness to learn new systems and software

· Prompt follow-through and responsiveness

· Ability to maintain confidentiality and handle sensitive information professionally.

· Must possess a valid driver’s license

Primary Responsibilities:

· Support client billing and accounts receivable functions, including invoice preparation and submission

· Review and approve time and expense reports in accordance with company policy

· Assist with vendor setup, tracking, and coordination

· Support asset tracking, including vehicle mileage

· Assist with intercompany recharges (e.g., fuel cards, insurance premiums, workers’ compensation)

· Support operations and project teams with general administrative tasks

· Provide comprehensive support for all aspects of the recruitment process, including job postings, candidate sourcing, screening, and interview coordination, while ensuring compliance with company policies and employment regulations.

· Assist with drafting job descriptions.

· Perform other job-related duties as assigned

Physical Requirements:

· Ability to lift and carry items up to 50 pounds when required

· Ability to sit or stand for extended periods with occasional bending or reaching

· Ability to traverse construction jobsites on uneven terrain when necessary

· Ability to work in varying weather conditions when visiting jobsites

· Ability to wear required personal protective equipment (PPE) when required by jobsite or task

· Ability to operate a motor vehicle for work-related tasks

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

The Company retains candidate resumes, including referrals and unsolicited submissions, for up to 3 years to support legitimate business needs, including future hiring consideration. Retention is limited to what is necessary, consistent with federal recordkeeping requirements and applicable data privacy laws.

Pay: $28.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Vision insurance

Application Question(s):

• Do you have a background in construction?

• Do you have experience supporting project accounting, budgeting, cost tracking, or financial reporting as part of your role?
• Have you previously worked in a role that was primarily remote?

License/Certification:

• Driver's license (Required)

Work Location: Hybrid remote in Belgrade, MT 59714