Position Summary:
Acuren is currently recruting for an Office Manager to support our operation in Tulsa, OK.
Responsible for managing the office, payroll, accounting functions; provides customer service support; performs Human Resources activities; provides administrative support to staff and Division Manager at the location.
Responsibilities:
- Enter hours timely and effectively for weekly for payroll.
-
Provide weekly P&L report to Manager (Sales and Expenses).
-
Assist with and ensure compliance with Account Payable procedures.
-
Assist with forecasting reports - Flash report.
-
Act as liaison to HR with regards to employee relations/policy/benefit issues,
-
Assist in the completion of End of Month Closing.
-
Track and retrieve Aged invoices for payment.
-
Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
-
Answer and direct incoming phone calls.
-
Provide administrative support
-
Generate region invoicing weekly.
-
Generate end of month accruals and deferrals.
-
Post customer payments. Post revenues by verifying and entering transactions.
-
Update and maintain receivables by totally unpaid invoices.
-
Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization.
-
Adjust accounts or ledgers as applicable.
-
Support controller and accounting team with various administrative functions.
-
Follow filing procedures to ensure the divisions compliance.
-
Performs other related duties assigned by Manager.
Requirements:
- Minimum 2 to 4 years of management and/or accounting experience
-
Associates degree or higher in Business or related field; desired but not required
-
Proficient with MS Office: Word, Excel, PowerPoint
-
Ability to meet stringent deadlines
-
Self-starter, enthusiastic, and cooperative attitude
-
Ability to maintain focus on multiple projects
-
Demonstrated experience in high volume Accounts Payable, creating, tracking and analyzing Journal Entries.
-
Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting.
-
Excellent math skills with the ability to create and manipulate Excel spreadsheets.
-
Experience in accounts receivable including invoicing and collections, interpreting contract billing language.
-
Ability to self-direct to accomplish the work of the office.
-
Strong interpersonal, communication, and team-oriented skills.
-
Ability to work in a fast-paced office environment
-
Willingness and ability to work overtime routinely.
-
Strong interpersonal, communication and team-oriented skills
-
Highly detail oriented with exceptional planning and organization skills
-
Strong problem analysis and problem resolution skills
-
Highly adaptable with ability to work in a fast-paced office environment
Benefits:
- Competitive Salary
- Medical, dental, vision, and supplemental insurance
-
401K Plan
- Paid Holidays
- Paid Time Off
Working Conditions:
Working Conditions:
-
Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
-
Sitting for extended periods of time
Company Overview:
Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.
Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.
Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.
#LI-YC1
AcurenTulsa, OK$46K - $64K (Glassdoor est.)Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/……30d+