We are seeking a proactive and organized Administrative Assistant / Secretary to provide administrative support while assisting the sales team through outbound telecalling and appointment setting. The ideal candidate is an excellent communicator with strong organizational skills and enjoys building relationships with prospective clients. This role is ideal for someone who can effectively balance office administration with sales support responsibilities.

Key ResponsibilitiesAdministrative & Secretarial Duties

• Provide administrative and secretarial support to management.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare business correspondence, reports, proposals, quotations, and presentations.
• Handle incoming calls, emails, and client inquiries professionally.
• Maintain accurate filing systems and confidential company records.
• Take meeting minutes and follow up on action items.
• Coordinate with internal departments and external clients.
• Perform general office administration and other duties as assigned.

Sales & Telecalling Responsibilities

• Make outbound calls to prospective clients to introduce the company's services.
• Generate qualified leads and identify new business opportunities.
• Schedule appointments and meetings for the Business Development team.
• Follow up with prospective and existing clients regarding inquiries, quotations, and services.
• Maintain and update customer information in the CRM system.
• Build and maintain positive client relationships through professional communication.
• Achieve daily and monthly call, lead generation, and appointment-setting targets.
• Prepare daily and weekly activity reports.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Marketing, Communications, or a related field preferred.
• Minimum 1–2 years of experience in administrative support, customer service, telemarketing, telesales, appointment setting, or a similar role.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience using CRM software is an advantage.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional phone etiquette and customer-focused attitude.

Pay: $10.00 per hour

Application Question(s):

• Can you join immediately?
• What is your salary expectation?

Education:

• Bachelor's (Required)

Experience:

• telecalling: 1 year (Required)

Location:

• Houston, TX 77204 (Required)

Work Location: In person