Position Summary

Works under general supervision to manage document retrieval and storage and assist with document transfers and destruction as well as other duties assigned.

Pay Grade: 41H
Salary Commensurate with Experience and Education

Minimum Qualifications

• Three (3) years of experience in customer service including face-to-face interaction, data entry, electronic and manual file storage; AND
• High school diploma or possess a GED.
• Banking experience is preferred.
PROOF OF EDUCATION, TRAINING, OR EXPERIENCE REQUIRED.

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Duties and Responsibilities

• Organizes and maintains the storage/retrieval of Trustee records and files.
• Facilitates the collection of files and records for destruction by the Trustee and the Public Records Commission.
• Scans critical property tax documents.
• Transacts land sale disbursements.
• Processes property legal descriptions.
• Enters and maintains data records.
• Facilitates the printing of various forms.
• Performs data processing functions for records storage and Kiosk maintenance.
Performs other duties as required or directed.

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KSAs

• Ability to effectively communicate (verbally and in writing).
• Excellent organizational skills and attention to detail.
• Ability to multitask on multiple projects at one time.
• Ability to remain calm and presentable in hectic situations.
• Ability to function well in stressful situations and with constant distractions.
• Skilled at operating standard office equipment.
Skilled in Microsoft Office Word, Excel, and PowerPoint.

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Special Requirements

Disclaimer
This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.