Admin (Procurement) Officer – Provincial Security Focal Person • Update database to track key information • Handles all email, mail and phone general inquiries and requests for information and materials. • Collects departmental updates for monthly organization report. • Retrieves, logs and sorts resume inquiries via Personnel email, mail and phone • Maintain employee telephone lists, and floor map • Assists with ordering supplies and copy room inventory, as needed • Assists with trip expense reports, photocopying, ordering books and materials as needed • Assist staff with mailing projects and provide support assistance • Perform other duties as assigned • Work as Security focal person in absence of Security Manager and responsible for all security related tasks i.e Sending Security alerts, Security update emails, Head count & traveler details sharing with Country Office etc. • Assist Logistics Manager in all procurement related tasks i.e. Bidding, Contracting etc. • Responsible for payment processing of all vendors (Vehicle, Fleet cards, Hotels etc) • Responsible to update all soft tracking records i.e. PRTS, Payment trackers, GST tracker etc • Responsible for timely utility payments of Provincial office. • Responsible for lodging, air ticketing of all Districts and province staff travels. • Responsible for petty cash receiving, consumption and settlement. • Maintain proper filing of all procurements as per compliance requirements. • Responsible to make sure that office & program needed stationary is provided well in time after coordination with District Admin & Finance Officers. • Perform other duties, as necessary and/or as requested