Mail Room Coordinator - Temporary

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The Mail Room Coordinator is responsible for coordinating and tracking Mail Room activities and incoming/outgoing mailing job data. Responsibilities include inventory reporting and vendor support, as well as ownership of the department’s intranet site maintenance and coordination of project request forms. The position supports large, complex and special mailing and scanning requests and provides general support and back-up for all mail room functions.

This is a temporary position lasting approximately 9 months and is fully onsite in Downtown Portland.

Estimated Hiring Range:

$23.28 - $28.45

Bonus Target:

Bonus - SIP Target, 5% Annual

Current CareOregon Employees: Please use the internal Workday site to submit an application for this job.

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Essential Responsibilities

• Track and report the inventory of incoming and outgoing Mail Room jobs on a regularly scheduled basis.
• Uncover the reasons for any mailing errors that occur and suggest solutions.
• Seek opportunities for improvements in Mail Room operational efficiency.
• Maintain and update the Mail Room intranet site as needed.
• Maintain and update outgoing mail intake request process as needed.
• Maintain compliance with document storage, retrieval, and inventory requirements
• Assist with development and implementation of effective Mail Room policies and procedures.
• Work collaboratively with other CareOregon departments and business partners to retrieve and distribute mail as needed.
• Work collaboratively with vendors to gather requirements and implementation as needed.
• Assist with vendor inquiries related to Mail Room activities.
• Maintain and update supplies intake request process as needed.
• Assist with periodic and special scanning and bulk mailings as needed.
• Provide backup coverage to Mail Room staff as needed.
• Perform other duties and projects as assigned.

Organizational Responsibilities

• Perform work in alignment with the organization’s mission, vision and values.
• Support the organization’s commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals.
• Strive to meet annual business goals in support of the organization’s strategic goals.
• Adhere to the organization’s policies, procedures and other relevant compliance needs.
• Perform other duties as needed.

Experience and/or Education

Required

• Minimum 2 years’ experience in mailroom and/or scanning operations roles

Preferred:

Experience scanning documents

MS 365 exp

Experience operating printers and copiers in professional setting.

Knowledge, Skills and Abilities Required

Knowledge

• Strong understanding of mailroom and/or scanning procedures

Skills and Abilities

• Excellent customer service skills
• Ability to operate printing, copying, and scanning equipment
• Effective spoken and written communication skills
• Ability to give concise information and directions
• Ability to use Microsoft Outlook, Word and Excel effectively
• Ability to learn and utilize new software and technology
• Strong problem-solving skills
• Strong organizational skills
• Ability to manage multiple tasks concurrently
• Ability to meet deadlines
• Ability to attend to detail and be accurate
• Ability to work effectively with diverse individuals and groups
• Ability to learn, focus, understand, and evaluate information and determine appropriate actions
• Ability to accept direction and feedback, as well as tolerate and manage stress
• Ability to see, read, and hear for at least 6 hours/day
• Ability to stand, walk, sit, bend, and perform repetitive finger and wrist movement for at least 3-6 hours/day
• Ability to lift, carry, push, pull, reach, speak clearly, and/or pinch small objects for at least 1-3 hours/day

If you receive an offer of employment for this position, it is contingent on the satisfactory completion of a pre-employment background check, immunization review, and drug screen (including THC/Marijuana). CareOregon is a federal contractor and must comply with all federal laws.

We offer a strong Total Rewards Program. This includes competitive pay, bonus opportunity, and a comprehensive benefits package. Eligibility for bonuses and benefits is dependent on factors such as the position type and the number of scheduled weekly hours. Benefits-eligible employees qualify for benefits beginning on the first of the month on or after their start date. CareOregon offers medical, dental, vision, life, AD&D, and disability insurance, as well as health savings account, flexible spending account(s), lifestyle spending account, employee assistance program, wellness program, discounts, and multiple supplemental benefits (e.g., voluntary life, critical illness, accident, hospital indemnity, identity theft protection, pre-tax parking, pet insurance, 529 College Savings, etc.). We also offer a strong retirement plan with employer contributions. Benefits-eligible employees accrue PTO and Paid State Sick Time based on hours worked/scheduled hours and the primary work state. Employees may also receive paid holidays, volunteer time, jury duty, bereavement leave, and more, depending on eligibility. Non-benefits eligible employees can enjoy 401(k) contributions, Paid State Sick Time, wellness and employee assistance program benefits, and other perks. Please contact your recruiter for more information.

We are an equal opportunity employer

CareOregon is an equal opportunity employer. The organization selects the best individual for the job based upon job related qualifications, regardless of race, color, religion, sexual orientation, national origin, gender, gender identity, gender expression, genetic information, age, veteran status, ancestry, marital status or disability. The organization will make a reasonable accommodation to known physical or mental limitations of a qualified applicant or employee with a disability unless the accommodation will impose an undue hardship on the operation of our organization.